My duties

• Provide administrative support to a department or individual 
• Record keeping, project management, 
• Budget tracking
• Handling/controlling PO (Purchase Order) and invoice processes
• Support compliance procedures and following guidelines while storing all documentation accordingly
• Support the team with an holistic approach, thinking along the project guidelines and deliverables, as well as contributing proactively towards the correct development and closure of every step of a project
• Setting priorities and goals for the week
• Calendar management: supporting the department head in the daily management of her calendar
• Handling of monthly policies: Definition of agenda, supporting presenters and delivery of presentation, troubleshoot any issues before presentation
• Management of the call (i.e. recording call, sending minutes afterwards, etc.)
• Multi-task and set priorities, as well as reaching out to management in case of any delay in project development as well as need for remediation or escalation process

My qualifications

• Professional education in administrative services (i.e. Kaufmann), Bachelor in Business Administration
• Experience as an Admin Assistant
• At least B2-C1 level in written and spoken in English and German.
• Excellent verbal and written communication skills
• MS Office (Word, Excel and PowerPoint) and email systems
• Strong administrative coordination abilities
• Customer service experience
• Project management experience.
• Ideally knowledge of compliance processes and procedures
  

My benefits

• Latest start date: 1 November
• There is the posibility for extension for another 12 months to be discussed depending on business needs.
• The work is mainly onsite, although some there is a possibility for a non-regular home office work upon coordination with the manager.
• Candidates living max. 60 minutes away from Lucern are strongly preferred.

About Hays
With over 15 years of experience in the pharmaceutical and chemical industry as well as in biotechnology and medical engineering, we know the key contacts at companies that are recruiting for challenging jobs with real potential. The current high demand for staff has opened up exciting opportunities for dedicated experts who want to develop professionally and to further their careers. As recruitment specialists with an international network of contacts, we can offer you decisive advantages – completely free of charge. Register with us and reap the benefits of interesting job offers that match your skills and experience.

My contact at Hays


Contact
E-Mail: positionen@hays.ch
Tel: +41 44 225 50 00

Reference number
641916/1